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Freedom of Information Policy

Becket Primary School, Derby                              

Freedom of Information Policy and Publication Scheme

  1. Introduction

The Freedom of Information Act 2000 (FOIA) was introduced to promote greater openness and accountability across the public sector and requires all maintained schools and Academies to be clear and proactive about the information they will make public.

As a result, we at Becket Primary School have produced a publication scheme, setting out:

  • The classes of information which we publish or intend to publish;
  • The manner in which the information will be published; and
  • Whether the information is available free of charge or on payment.

The scheme covers information already published and information which is to be published in the future. All information in our publication scheme is available in paper form, some is available electronically on our website for you to download and print.

Some information which we hold may not be made public, for example, personal information.

This publication scheme conforms to the model scheme for schools approved by the Information

Commissioner‘s Office (ICO).

  1. The Aim of the Policy

The school aims to:

  • Enable every child to fulfil their learning potential, with education that meets the needs of each child
  • Help every child develop the skills, knowledge and personal qualities needed for life and work

This publication scheme is a means of showing how we are pursuing these aims.

  1. Publication Scheme – Categories of Information Published

The  publication  scheme  guides  you  to  information  which  we  currently  publish  (or  have recently published) or which we will publish in the future. This is split into categories of information known as ‘classes’.  Statutory, and additional contents the school have chosen to add, can be seen in our Publication Scheme in Appendix 1.

The classes of information that we undertake to make available are organised into the following area:

  • School Prospectus – information published in the school prospectus.
  • Governors’ Documents – information published in governing body
  • Pupils & Curriculum – information about policies that relate to pupils and the school curriculum.
  • School Policies and other information related to the school – information about policies that relate to the school in
  1. How to Request Information

If you require a paper version of any of the documents within the scheme, the request must be made in writing by email, fax or letter giving clear details of the information requested.

Written notice of any fee will be provided to the enquirer before any information is supplied.  Contact details are set out below:

Address: Becket Primary School

Email: admin@becket.derby.sch.uk

Website: www.becket.derby.sch.uk

Tel: 01332 347595

To help us process your request quickly, please clearly mark any correspondence “PUBLICATION


If the information you are looking for is not evident via the scheme or on our website, then a Freedom of Information (FOI) request is needed. This must be in writing and must contain the requestor’s name and contact details; either postal address or email address for the response to be sent.

All FOI requests must be responded to by us within 20 working days from receipt (excluding school holidays).

  1. Withholding Information

The FOI Act contains 23 exemptions whereby information can be withheld. There are two categories: absolute and non-absolute. We will only withhold information if it falls within the scope of one or more of these exemptions. Complete files or documents will not be withheld just because part of the information is covered by an exemption.

An exemption will only be applied where we have reason to believe that prejudice might occur to the interest protected by the exemption.  In addition, wherever a “public interest” exemption is being considered, we will only withhold that information which it can demonstrate that the public interest will be best served by withholding.  When considering withholding information under a non-absolute exemption we will take into account whether the release of the information would:

  • promote further understanding of current issues of public debate;
  • promote the accountability of decisions taken by us and the spending and allocation of public money;
  • bring to light matters of public safety;
  • allows the public to understand and challenge decisions made by us;
  • be otherwise in the public interest.

Where information is withheld under an exemption in most cases the reason behind the decision will be made clear to the applicant, citing the exemption under which the information is being withheld.

  1. Paying for Information

Information published on our website is free, although you may incur costs from your internet service provider. If you do not have internet access, you can access our website using either a local library or an internet café.

Single copies of information covered by this publication are provided free unless stated otherwise.

If the Publication Scheme request or FOI request means that we have to do a lot of photocopying or printing, or pay a large postage charge, or is for a priced item such as some printed publications or videos, we will let you know the cost before fulfilling your request. Payment may be requested prior to provision of the information.

  1. Feedback and Complaints

We welcome any comments or suggestions you may have about the scheme. If you want to make any comments about this publication scheme or if you require further assistance or wish to make a complaint regarding information you have received or been refused then initially this should be addressed to the Head teacher at the school address.

If you are not satisfied with the assistance that you get or if we have not been able to resolve your complaint and you feel that a formal complaint needs to be made then this should be addressed to the Information Commissioner’s Office. This is the organisation that ensures compliance with the Freedom of Information Act 2000 and that deals with formal complaints. They can be contacted at:

The Case Reception Unit

Customer Service Team

Information Commissioner’s Office

Wycliffe House

Water Lane




Enquiry/Information Line: 01625 545 700

E Mail: publications@ic-foi.demon.co.uk

Website: www.informationcommissioner.gov.uk

  1. Policy Approval

Signature of Head teacher:                                          Signature of Chair of Governors

Date:                                                                                     Date:


Publication Scheme for Becket Primary School

School Prospectus

The statutory contents of the school prospectus are as follows:


Class Description Website On Application
School Prospectus The name, address and telephone number of the school and the type of school ü  
The names of the head teacher and chair of governors ü  
Information on the school policy on admissions


A statement of the school’s ethos and values


Details of any affiliations with a particular religion or religious denomination, the religious education provided, parents’ right to withdraw their child from religious education and collective worship and the alternative provision for those pupils


Information about the school’s policy on providing for pupils with special educational needs


Number of pupils on roll and rates of pupils’ authorised and unauthorised absences


National Curriculum assessment results for appropriate Key Stages, with national summary figures


GCSE/GNVQ results in the school, locally and nationally


A summary of GCE A/AS level results in the school locally and nationally


The number of pupils studying for and percentage achieving other vocational qualifications


The destinations of school leavers*


The arrangements for visits to the school by prospective parents


The number of places for pupils of normal age of entry in the preceding school year and the number of written applications / preferences expressed for those places



Information Relating to the Governing Body



 Class Description Website On Application
Governing Body The names of the governors should be available, and the basis on which they have been appointed, along with details of how to contact them via the school ü  
Instrument of Government The name of the school   ü
The category of the school   ü
The name of the governing body   ü
The manner in which the governing body is constituted   ü
The term of office of each category of governor if less than 4 years   ü
The name of anybody entitled to appoint any category of governor


Details of any trust   ü
If the school has a religious character, a description of the ethos


The date the instrument takes effect   ü
Minutes* of meeting of the governing body and its committees Agreed minutes of meetings of the governing body and its committees in relation to meetings held from March 2004 onwards.           ü







Pupils & Curriculum Policies


This section gives access to information about policies that relate to pupils and the school curriculum.


 Class Description Website On Application
Home – school agreement Statement of the school’s aims and values, the school’s responsibilities, the parental responsibilities and the school’s expectations of its pupils ,for example, homework arrangements   ü
Curriculum Policy Statement on following the policy for the secular curriculum subjects and religious education and schemes of work and syllabuses currently used by the school ü  
Sex Education Policy


Statement of policy with regard to sex and relationship education


Special Education Needs Policy


Information about the school’s policy on providing for pupils with special educational needs


Accessibility  Plans


Plan for increasing participation of disabled pupils in the school’s curriculum, improving the accessibility of the physical environment and improving delivery of information to disabled pupils


Race Equality Policy Statement of policy for promoting equality as per Section 75 of the 1998 NI Act


Careers Education  Policy


Statement of the programmes of careers education   provided for Key Stage 4


Child Protection Policy Statement of policy for safeguarding and promoting welfare of pupils at the school (from March 2004)


Pupil Discipline Statement of general principles on behaviour and discipline













School Policies and other information related to the school


 This section gives access to information about policies that relate to the school in general.


 Class Description Website On Application
Education and Training Inspectorate (ETI) published reports referring expressly to the school Published report of the last inspection of the school and the summary of the report and where appropriate inspection reports of religious education in those schools designated as having a religious character. ü  
Post-ETI inspection action plan A plan setting out the actions required following the last ETI inspection and where appropriate an action plan following inspection of religious education where the school is designated as having a religious character   ü
Charging and Remissions Policies A statement of the school’s policy with respect to charges and remissions for any optional extra or board and lodging for which charges are permitted, for example school publications, music tuition, trips ü  
School session times and term dates Details of school session and dates of school terms and holidays ü  
Health and Safety Policy and Risk Assessment Statement of general policy with respect to health and safety at work of employees (and others) and the organisation and arrangements for carrying out the policy ü ü
Complaints procedure Statement of procedures for dealing with complaints ü  
Performance Management of Staff Statement of procedures adopted by the governing body relating to the performance management of staff and the annual report of the head teacher on the effectiveness of appraisal procedures   ü
Staff Conduct,  Discipline and


Statement of procedure for regulating conduct and discipline of school staff and procedures by which staff may seek redress for grievance   ü
Curriculum  circulars and

Statutory instruments

Any statutory instruments, departmental circulars and administrative memoranda sent by the Department of Education to the head teacher or governing body relating to the curriculum   ü
Annex A – Other


Annex A provides a list of other documents that are held by the school and are available on request   ü


Requests for any other information held by the school may incur a charge.

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